Brooklyn Minds is an "out-of-network" provider. We happily provide receipts for providers as needed. Please contact your insurance company for details.
Fees for treatment vary depend on time and modality. Payment is due at time of the visit. Brooklyn Minds accepts check, cash, all major credit cards and Health Savings Account "flex account" cards. We do not bill for contact outside sessions via email, text or phone unless this contact exceeds 15 minutes or is a life threatening emergency. Note that most insurance carriers do not reimburse for phone sessions.
Speaking with your Insurance Carrier•Ask about whether or not there are "out-of-network" benefits and if so, how much is reimbursed. •Ask about any out-of-network deductibles that must be met before these benefits are active and if there is any co-insurance associated with the plan •Ask if a referral or prior authorization is required and if there are limits on the number of therapy visits in a given time period. •Ask how to submit claims for reimbursement (typically this is done online or by mail after the provider gives the patient a receipt called a "superbill" that includes all relevant diagnostic and service codes).
Codes commonly used in our visits include especially those in bold:
Initial Evaluation 99205 + 99836 or +90838- First 60 minutes of initial eval with MD psychiatrist plus additional hour (this one is our preferred code for psychiatric intakes as it tends to reimburse the highest but check with your insurance carrier) 90792 – Initial evaluation with psychiatrist 90791- Initial evaluation with (non MD) therapist
“add-on” codes that are usually used in conjunction with the above medication check codes: 90833 – plus psychotherapy, 16-37 mins (99213 or 99214 +90833 is a common set of codes for a typical 30 minute medication check with a psychiatrist) 90836 – plus psychotherapy, 38-52 mins 90838 – plus psychotherapy, >52 mins
Psychotherapy codes 90832 – Psychotherapy (no medication), 16-37 mins 90834 – Psychotherapy (no medication), 38-52 mins (this is our standard therapy code for therapy with non-MD's) 90837 – Psychotherapy (no medication), > 52 mins 90846 – Family psychotherapy, patient not present 90847 – Family psychotherapy 90853 – Group psychotherapy 90849 – Multi-family group psychotherapy
Cancellation/No Show Policy Please notify us at least 24 hours in advance if you cannot make your appointment. Visits cancelled after that or no-shows will be billed at the full fee. Note that insurance companies do not reimburse for missed appointments. We understand that emergencies do happen, however, and this fee can be waived at the clinician's discretion for these infrequent circumstances. Also note that if you arrive late to your appointment, we cannot guarantee we will have extra time available beyond the designated appointment slot and you will be billed for the scheduled time.
Deciding to see an out-of-network provider We do not work directly with insurance companies because we want to be able to provide the type of comprehensive care we believe is necessary for meaningful improvement rather than have an insurance company impose their standards. This allows us to spend more time with patients and families during the assessment phase and throughout the course of treatment rather than trying to see as many patients as possible in brief appointments. While we wish that insurance companies placed a higher value on our services, the system as it stands now is problematic and so many mental health providers in the area are faced with making this same choice. Organizations that we are members of, such as the American Psychiatric Society, are actively advocating to private insurers and Medicare/Medicaid to improve access to and reimbursement of mental health services. We are happy to work with you to optimize insurance reimbursement if you do have out-of-network benefits and to help you navigate choices around health insurance plans during open enrollment periods. In addition, if there is reason to believe an insurance company is not authorizing appropriate care, we will help you in filing complaints to the appropriate entities or in seeking authorization through appeals.
Independent Educational Evaluations If a comprehensive report is requested for a school district, legal matter or for another independent evaluative purpose, we ask that payment be made in full or that funds be held in escrow prior to releasing these reports. These reports are time consuming to write and we take pride in making sure they accurately reflect our findings and recommendations. Sometimes, they are needed in an urgent fashion. Please let us know if that is the case and we will attempt to work with you around these deadlines. Note that billing for these type of reports is generally done on hourly basis for the time it takes to prepare them or a flat fee negotiated with a school district if the district is funding the evaluation.